McKinley Elementary – Arts and Crafts Market 2009
Saturday, November 7th from 10:00 – 5:00
General Information
This years Arts and Crafts Market has been designed as a community building event and fundraiser for McKinley Elementary arts and programming needs. The Arts and Crafts Market will feature crafters, a baked goods sale, food vendors, an hourly raffle, grab bags for our first customers, live entertainment from local musicians, gift-wrap table, craft demonstrations, a kids craft table and more. This event will be held in the auditorium and front parking lot and lawn at McKinley Elementary – 3045 Felton Street, San Diego (in North Park).
Publicity
Publicity will be key this year! The publicity committee will be contacting local newspapers and rags to profile our event and create print ads. We will also be creating flyers for distribution to local establishments, schools, neighborhoods, and students of McKinley Elementary. We can always use your help in distributing these marketing materials in your most frequented places (ie. coffee shops, restaurants, school faculty lounges and social groups). A flyer will be sent to you via email, please feel free to contact us if you would like some flyers mailed to you. Signage will guide customers to McKinley Elementary the day of the event from University Ave and the 805 freeway.
Vendor Pamphlet: We will be handing out a pamphlet the day of the event that will include the name and location of all vendors. If you would like us to include your website address or etsy page, please note it on your registration form. We will have a schedule of all vendor demonstrations (see below for more information on demonstrations) which will encourage customers to visit your table.
Gift Bags: Swag bags for the first 50 customers will encourage people to get there early to get the day kicked off. These bags will include a range of items from handmade goods to discounts at local shops.
Vendor Information (please read carefully)
Application: Applications will be due by Monday, October 19th along with your payment and at least 5 pictures of your items (this could be a link to your etsy site, blog or flickr page), or set up a time to see your items in person. Each
application will be thoroughly reviewed and juried to ensure a variety of qualified vendors. After your application has been accepted you will be assigned a vendor number along with a map of your booth location.
Booth Pricing: Arts and crafts vendor booths will cost $30.00 (or $20.00 with donation*) plus 15-20% of sales. Your donation to McKinley will be 20% of your sales up to $200.00 or 15% of your sales with over $200.00 in sales (ie. if you sell $150.00 worth of merchandise, McKinley will collect $30.00; if you sell $400.00 worth of merchandise, McKinley will collect $60.00). Since this is a fundraiser for McKinley Elementary, we are asking for donations for our silent auction, McKinley booth, swag bags or gift with purchase. If your donation(s) equals at least $40.00 retail value your initial booth fee will be only 20.00. And don’t forget that all of your donations are a tax write off!
Food vendor booths will be placed outside and will cost a flat fee of $50.00.
Purchases: Vendors are responsible for collecting all money for purchases. We are asking each vendor to keep
duplicate receipts for two reasons, first we are offering a gift for customers with a 50.00 purchase. Since this may be
comprised of purchases from multiple vendors we will need to see their receipts. Second, at the end of the day, we will
request to see a total sales for the day in order to pay your 15%-20% vendor fee. This can be paid either by check or cash at the end of the day of the event.
We will have a credit card machine available for purchases. A check will be cut for any transactions that are handled
through the credit card machine, and sent out within 1 week of the sale.
Items for Sale: We are hoping to have diverse range of items that include all price ranges. Please do not sell any items that include profanity or might be inappropriate, this is an elementary school.
Demonstrations: We encourage vendors to have a simple demonstration to attract customers to your booth. These
demonstrations will be held in the arbor area at various times during the day and will be included in our program as well.
Donations: As a 501(c)3 your donations will be a tax write off, please keep a copy of your application for tax purposes.
Booth and Set-Up Information
Indoor Booth Space (35 spots available): The spaces inside the auditorium will be approx. 6ʼ x 6ʼ and will include 1 table and 2 chairs. Please note if you need electricity and we will do our best to situate you by an outlet, you will need to provide your own extension cord. We will have live music featured on the stage along with a silent auction that will be held on the stage. Booth spaces will be directly next to one another encouraging shoppers to browse the entire aisle. There will be entrances on both sides of the building.
Outdoor Booth Space (20 spots available rain or shine): The spaces provided in the front of the school in the staff parking lot and grass area are 10ʼ x 10ʼ and will include 1 table and 2 chairs. You must have a 10′ x 10′ canopy for outside areas. If you need electricity you will need to provide your own extension cord. Food vendors will be in this outdoor area. This area is visible from the street, and will be the first area that customers see. Our welcome booth will greet customers outside and provide our vendor guide. We will also have our bake sale in this area where we will sell coffee and baked
Lunch Table Arbors: This area will house our kids craft area in this area along with hourly arts and crafts
demonstrations. We will also have our silent auction in this area.
Set-Up: Booth will include 1 table and 2 chairs. You will be responsible to bring all set up materials including tablecloths, display pieces, etc. for your space. Your location will appear on the final map sent to you by November 1st. Setup will begin at 8:00 a.m. and must be complete by 9:30 a.m.
Clean-Up: Vendors must be present through the entire event at their booth, please do not breakdown your space before 5pm. Do not leave any trash in your booth space.
Parking: Please move your vehicle after unloading to one of the many side streets surrounding McKinley Elementary, we would like to save the “up front” parking for our customers.
Contacts: For more information contact Brooke Evans – thelivinghome@gmail.com; 619.808.9986 or Colleen Townend – colleentownend@hotmail.com.
