McKinley School Foundation: Officer Responsibilities

President (This position is always filled by the current President of the PTC):

1. Oversee all efforts of PTC committees, events, fundraisers and other activities
2. Meet with Principal every 2 weeks
3. Coordinate and write agenda for Foundation meetings
4. Coordinate and write agenda for 4 PTC meetings
5. Coordinate calendar of activities for the school year
6. Oversee all financials, budgets and expenditures for PTC
7. Oversee communication with parents, teachers and community
8. Attend Foundation and PTC meetings
9. Vote on Board issues
10. Communicate with Board Members

Vice President:

1. Attend Foundation and PTC meetings
2. Vote on Board issues
3. Communicate with Board Members
4. Fill in for the Board President and assist President as needed

 Secretary:

1. Manage administration of PTC bank account
2. Take Foundation and PTC minutes
3. Keep track of online voting
4. Type and file minutes in current binder
5. Write Thank You’s for general donations
6. Research information for Board when needed
7. Attend all Board and PTC meetings
8. Vote on Board issues
9. Communicate with Board Members

Treasurer:

1. Process all bills and invoices
2. Process all PTC deposits and funds
3. Manage PTC bank account
4. Record all expenses and deposits in QuickBooks software
5. Fill all tax returns and other IRS and CA forms
6. Keep organized documentation of all tax and PTC financial documents
7. Attend all Board and PTC meetings
8. Vote on Board issues
9. Communicate with Board members

5th Seat:

1. Represent general interest of all parents
2. Attend all Board and PTC Meetings
3. Vote on all Board issues
4. Communicate with Board members

Chair of the Fundraising Committee:

1. Provide input on ideas, plans and progress on PTC fundraisers
2. Attend all Board and PTC Meetings
3. Vote on all Board issues
4. Communicate with Board members

Immediate Past President:

1. Assist new President with insights gained during prior years
2. Attend all Board and PTC Meetings
3. Vote on all Board issues
4. Communicate with Board members